Executive Secretary to the President and Vice President for Administration

Join the Jose C. Feliciano College Foundation as an Executive Secretary to the President and Vice President for Administration in a dynamic, fast-paced environment. This pivotal role offers the opportunity to support top-level executives in managing administrative tasks with precision and efficiency. Located in the vibrant city of Canggu, Bali, you'll be part of a team dedicated to fostering a productive and collaborative work environment.

As an Executive Secretary, you will play a crucial role in ensuring the smooth operation of the administration department. Your daily tasks will include coordinating meetings, managing schedules, and assisting with high-level correspondence. This role is perfect for someone who thrives in a challenging environment and is eager to make a significant impact.

📋 Tanggung Jawab Pekerjaan

• Coordinate and schedule meetings for the President and Vice President for Administration, ensuring all appointments are efficiently managed.
• Manage the administrative calendar, including setting up and maintaining meeting agendas, minutes, and follow-ups.
• Assist with the preparation and organization of high-level correspondence, including emails, letters, and reports.
• Handle administrative tasks such as travel arrangements, accommodation bookings, and event logistics.
• Maintain and update administrative records, ensuring all documentation is accurate and up-to-date.
• Support the President and Vice President for Administration in managing their inboxes, prioritizing tasks, and ensuring timely responses.
• Assist with the preparation of meeting materials, including presentations, slides, and handouts.
• Provide administrative support during special events and conferences, ensuring all logistical needs are met.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive administrative role.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with event planning and logistics.
• Knowledge of administrative procedures and protocols.

🛠️ Keahlian

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